Office Secretary
Job Opportunity
Japan International Cooperation Agency (JICA) has been the largest bilateral donor agency in Bangladesh since 1974, in charge of implementation of Japanese Official Development Assistance (ODA). By combining three tools of assistance - technical cooperation, concessionary loans and grant aid, JICA provides high quality international cooperation to meet the needs of people living in developing countries. With our vision “Inclusive and Dynamic Development”, JICA aims to provide effective support for endeavors of those countries and to promote development that will result in a sustainable socio economic growth and poverty reduction.
Office Secretary
JICA Bangladesh Office is looking for a prospective candidate for the post of Office Secretary. Selected candidate will be working in the General Affairs Section of JICA Bangladesh Office. The candidate is expected to work in a team under the supervision of Representatives / Sr. Administrative / Program Manager.
Major Responsibility
Prepare official letters to request acceptance letters, visas and passbooks for JOCVs/SVs from concerned government offices and notify counterpart government agencies when JOCVs/SVs are dispatched;
Provide administrative assistance for Volunteer Program: search for host families for JOCVs, issuance of ID cards, lending of mobile phones, and opening and closing of personal bank accounts and purchasing equipment;
Prepare and update JOCV lists and database;
Prepare internal approval documents for Volunteer Program: budget execution and expenditure for JOCV House and bills of JOCVs’ mobile phones and residences of JOCVs/SVs;
Assist the Representatives in planning and implementing various activities for both arrival and departure of JOCVs/SVs: JOCV orientations, JOCV group training, JOCV language training, courtesy visits to concerned government agencies, coordination for home-stays and assistance for housing search;
Assist the Representatives in carrying out tasks related to public relations: organizing biannual JOCV seminars, publishing biennial JICA magazines and attending annual International Volunteer Day’s Event;
Perform any other duties as may be assigned by the Employer
Requirement of Candidate:
Academic background: Minimum Bachelor’s degree.
Working experience: Minimum 2 years, preferably in the relevant fields or similar organizations
Language skill: Excellent in English (writing and speaking).
Computer skill: Operation of internet, e-mailing (Outlook), Microsoft word, Microsoft excel and Microsoft power point
Personal skill: High level of interpersonal skills, self-confidence, patience and ability to work in a team often under pressure
Age: Principally from 25 to 30 years old
Items to be included in the CV:
Academic background: A copy of certificate
Working experience: The organization and the job must be mentioned clearly and specifically
Computer skill: mentioned separately (internet, e-mailing, Microsoft word, Microsoft excel, Microsoft power point).
Other advantage : If any
CV and educational certificate shall be submitted by 05 January (Tuesday), 2016 to JICA Bangladesh Office, Bay’s Galleria, 3rd Floor, 57 Gulshan Avenue(CWS-19), Gulshan-1, Dhaka - 1212 during office hours (8:30-16:30). The documents shall be in a sealed envelope and be clearly marked “Application for the post of Office Secretary”. Any application received after the deadline will be unopened.
Only short listed candidates will be called for interview.
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